Personal Assistant

The job holder is responsible for providing full service executive administrative support to the senior executive management team. He/she will coordinate all office services, assist with reporting, presentation & budget preparation.

• Manage the day-to-day administrative affairs of the Managing Director SOAF including but not limited to Calendar management; Claim Recons; and leave management.
• Schedule and coordinate internal & external meetings with relevant stakeholders.
• Prepare monthly Leadership meeting agendas, meeting reminders and prepare meeting minutes and documentation as required.
• Support the Managing Director SOAF by reviewing, analyzing information, and come up with action plan.
• Prepare special monthly and annual reports, PowerPoint presentations when needed.
• Provide general support to visitors and expats management.
• Providing support to the Managing Director SOAF relating to travel management
• Maintain and develop an updated filing system and database.
• Provide support with budget preparation and presentation.
• Monitor ESS Claims and Credit Card claims of the Managing Director SOAF and report on these monthly.
• Arrange travel and logistics including booking flights, car rental and hotel accommodations locally and internationally when needed.
• Support with all ad hoc requests from site and cluster.
• Plan all in-house or off-site activities such as dinners and teambuilders for SOAF as required.
• Manage SOAF communication.
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QUALIFICATION AND EXPERIENCE REQUIREMENTS:

• Relevant qualification from a reputable institution with +10 years of experience in a professional office environment
• Excellent written and verbal communication skills.
• Above average competence with MS Office, including Word, Excel and PowerPoint
• Excellent planning and organization skills
• Must be proficient in office management including liaising with premises management,
• suppliers and contractors.
• Ability to analyze and interpret department needs and results.
• Ability to recognize, manage and solve complex issues/problems.
• Ability to perform assigned duties under frequent time pressures in a fast-paced environment.
• Experience with budget analysis and management
• Ability to juggle multiple tasks and projects effectively.
• High level of attention to detail and accuracy
• Excellent written and spoken local and English language skills.

ROLE MODEL FOR OUR IDENTITY:

The successful candidate is expected to demonstrate and live the ALPLA Identity through the following
behavioural competencies:

Our Purpose: Act as a role model by living the ALPLA identity and contributing to a culture that reflects our values, personality, promise, and principles.

Our Promise:

• We create trust
• We build respect
• We develop potential
• We ensure excellent results

Our Principles:

• Be Reliable
• Solve Problems
• Make Decisions
• Communicate Effectively