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Personal Assistant to the Managing Director

ALPLA Packaging (Thailand) Ltd. / Bangkok / Thailand / Administration

Your responsibilities

  • Manage and maintain the MD’s internal and external diary and calendar
  • Arranging & planning travel, accommodation, visas and transport for the MD
  • Devising and maintaining office systems, including filing and data management
  • Co-ordinate and schedule internal and external meetings ensuring highly effective diary control and the preparation and dissemination of materials
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests
  • Carrying out projects, background researches and present results/findings
  • Screening phone calls, enquiries, requests and handling them appropriately
  • Dealing with incoming e-mails and often corresponding on behalf of the MD
  • Prepare correspondence on behalf of the MD including general replies
  • Document preparation – reports, briefings, power point presentations etc.
  • Project management together with the regional leadership team
  • Reconciling expenses and credit card statements
  • Support development of policies and processes across the region/operations
  • Liaising with clients, suppliers and members of our organization
  • Office management of the head office including stationary orders/expenditure
  • Handle all confidential documents and maintain strict confidentiality throughout

Your competencies and qualifications

  • Bachelor degree in Business Administration or Management
  • Minimum 4 years PA/secretarial experience at a senior level
  • Excellent communication skills in English (both verbal & written)
  • Shorthand and excellent typing skills, speed and accuracy is essential
  • Excellent organizational and administrative skills including MS-Office
  • Excellent interpersonal skills being able to liaise effectively at all levels
  • Confident, assertive whilst maintaining confidentiality and discretion
  • Methodical and pragmatic approach to working - ability to multi-task
  • Excellent attention to detail and accurate working
  • Experience and ability of managing complex projects/tasks
  • Ability to work as an integral part of the regional team
  • Ability to draft clear and focused letters and reports
  • Ability to meet deadlines
  • Pleasing personality

What We Offer:

  • Above industry compensation and benefits package.
  • Internal and external trainings to further develop both your technical and behavioral competencies.
  • Challenging tasks in a global working environment embracing family culture.

Contact person
Charito Cornejo, Human Resources

ALPLA Philippines Inc.
Silangan Industrial Estate, Canlubang, 4028 Calamba City, Philippines
T +639175830346, www.alpla.com

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