Import/Export Controller

We are seeking a highly organised and detail-oriented Import/Export Coordinator to manage Air, Sea, and Road Freight operations, coordinate with third-party logistics partners, and ensure the efficient, compliant, and timely movement of goods while maintaining effective communication with internal and external stakeholders.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate all aspects in Air, Sea and Road Freight Operations
• Requesting estimates from preapproved suppliers/agents and conducting cost analysis to determine most viable option for Air, Sea and Road Freight shipments
• Provide Estimates to internal departments where required for approval
• Plan the movement of import / export and local cargo
• Checking all cargo details and readiness with internal stakeholders
• Process administration related to the shipment and ensure documents are correct
• Creation of all shipping/transport related Purchase orders, based on approved estimated received.
• Create and share with nominated shipping agent all relevant shipping documents required i.e. Commercial Invoices, Packing lists, Clearing Instructions, Technical Data Sheets, SAD500, CNCA Certificates, EUR1, LOA's
• Co-ordinate collection and delivery dates with third party shipping agents/transports and internal stakeholders.
• Cross-check final invoices from third party shipping agents/transporters to original estimates and flag variances to relevant internal stakeholders
• Track and trace of shipments, keeping all stakeholders updated throughout the entire process
• Handling all client queries and give advice/support
• Identify cost saving opportunities
• Assist the Procurement Management and the staff when applicable with functions outside

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Minimum Requirements: Diploma (NQF Level 4) in Shipping/International Trade
• 2 - 3 Years minimum experience in Freight Forwarding/Clearing
• Must be fluent in English
• Must be computer literate and able to work on MS Office – Main Focus on: Excel, Word, Outlook, Teams, PowerPoint
• Sound knowledge of technical shipping terms, shipping documents, standard shipping practices and relevant associated shipping costs
• Air, Sea and Road freight knowledge
• Imports and Exports knowledge, NB: VAT and Duty requirements for local and international trade
• Sound numerical and problem-solving skills
• Good time management skills
• Great Communication skills (verbal and written)
• Must have a valid driver's license
• Ability to use own initiative in order to make beneficial decisions for the company
• Energy, drive and ambition to contribute and steer the growth of the department
• Fast and eager learner & willing to partake in further development opportunities, whether it be self-funded, or company funded.

ROLE MODEL FOR OUR IDENTITY:

The successful candidate is expected to demonstrate and live the ALPLA Identity through the following
behavioural competencies:

Our Purpose: Act as a role model by living the ALPLA identity and contributing to a culture that reflects our values, personality, promise, and principles.

Our Promise:

• We create trust
• We build respect
• We develop potential
• We ensure excellent results

Our Principles:

• Be Reliable
• Solve Problems
• Make Decisions
• Communicate Effectively