Administrative Assistant

• Organize and schedule meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Maintain supplies inventory by checking stock to determine inventory level: anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning
• Write letters and emails on behalf of other office staff
• Cover the reception desk when required
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Take accurate minutes of meetings
• Resolve administrative problems
• Manage staff appointments
• Maintain up-to-date employee holiday records
• Greet and assist visitors to the office
• High level of energy.
• It is required to act in a safe and environmentally responsible manner at all times by adhering to all ALPLA policies and procedures and Safety Standards.
• Fit to company culture in terms of punctuality, attitude, responsibility, department integration, personnel respect, accuracy and H&S standards.

Education/ Professional Qualifications

• Bachelor's degree

Experience

• 1 to 2 years of work experience as an Administrative Assistant or an equivalent work experience.

Qualifications/ Skills/

Personal Competencies

• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills